Photo ID cards offer a great way to identify the employees in your company, and they also help customers and clients identify people who can help them. When you are ready to work with your badge printing company to create photo ID cards for your staff members, there are some vital pieces of information you should include. Here are some things to consider adding to your ID cards:
Security Access Level
If your business has different levels of security access, it's important for your security staff to be able to determine who is authorized in each area. You can add the security clearance level of each employee on his or her corresponding ID badge to help ensure no unauthorized personnel is able to move freely about the building. Consider pairing this idea with ID badges featuring access control technology so employees can swipe their badges at various checkpoints to gain authorized access to different areas of the building.
You don't want people who no longer work for your company to still have access to your building, so add expiration dates to each badge. The badges can be set to expire at the same time every year, or if you have a high rate of turnover, consider using 3- or 6-month expiration dates. You can work with your security team to determine which length of time is right for the badges your employees wear.
Employee ID Numbers
Employee ID numbers have a range of benefits. They can help distinguish employees who might have the same first and last name, and the numbers can also be used to identify employees who might have forgotten their badges at home. Place the number directly below the employee name, and provide your security team with a master list of the numbers so they can cross-check badges with numbers each day.
Company Name And Logo
Putting your company name and logo on your badges also serves a range of purposes. If your business is located in a large building with several other companies, adding the name and logo can help building security determine who is authorized to be in the building. The name and logo can also help customers and clients identify personnel who can help them with their business needs. If badges are lost, adding your identifying information can also make it easy for people who might find the badges to return them.
Talk to your badge printing company about the different options available, and put the identifying information that makes the most sense for your business on your new photo ID badges.